An overseas residential trip with young people is always stressful. In this post I aim to share the last minute thoughts and preparations that I go trough. This post links to an early one about the pre-visit stage.
The final preparations assume that all money and forms have been collected in. This is not an exhaustive list, but these are some of the tips that I have found useful in the past:
- Create A5 booklets of medical forms and passport information and give one to each member of staff.
- Split the group in to smaller registration groups. So with 30 pupils and 3 staff there would be 3 groups of 10. This is far easier and far far less faff than registering the whole group each time. Give staff laminated, colour coded, lists of pupils and take spares.
- Give out hoodies. These are great for identifying pupils in the airport that should be with you.
- Scan in and email to staff a PDF which contains all passport and medical information. That way all we need is an internet connection if something goes astray.
- Don’t over brief staff. There are hours and hours in the departure lounge (not to mention a couple in the Blue Lagoon) to chat over detail. Just focus on getting the pupils checked in and through security.
- Drink lots of coffee.
- Set up a photo competition for students. Take a netbook / laptop and card reader to share images.
- Sort out dongles and wifi access for pupil blogging and letting all know that we are safe.
- Secure a cash float from the school for emergencies.
I think that’s about it – we head off one week tomorrow